How to update a child’s details and submit changes for review
Karean Carr
Last Update 2 months ago
Once a child has been added, you can return to their profile at any time to update their information. This includes child details, medications, emergency contacts, and other key information stored in their record.
Any updates made to a child’s profile do not appear immediately. Instead, LittleLink ID sends the updated details to the approver for review before the changes are applied.
Step 1: Open the child’s profile
Go to the Children page from the left-hand menu. Find the child you want to update and click Details.
Any updates made to a child’s profile do not appear immediately. Instead, LittleLink ID sends the updated details to the approver for review before the changes are applied.
Step 1: Open the child’s profile
Go to the Children page from the left-hand menu. Find the child you want to update and click Details.
From here, you can view the child’s:
Step 2: Make the changes you need
You can update information in the child’s record, such as:
- details
- medications
- emergency contacts
- audit log.
Step 2: Make the changes you need
You can update information in the child’s record, such as:
- personal details
- photo settings
- allergies and important information
- safeword
- GP details
- medications
- emergency contacts.
You can also add more medications, remove medications if needed, and update contact details from this area.
Step 3: Submit the updated details
Once you have made the changes, save and submit the updated profile. LittleLink ID will then send another review request to the approver to let them know the child’s details have been changed.
The approver is asked to review the updated version in the same way as the original child profile.
Step 3: Submit the updated details
Once you have made the changes, save and submit the updated profile. LittleLink ID will then send another review request to the approver to let them know the child’s details have been changed.
The approver is asked to review the updated version in the same way as the original child profile.
What happens next?
After the changes are submitted, the approver can:
If the approver approves the update, the new details are applied in the system.
If the approver asks for changes, the childminder is notified and can update the details again before resubmitting.
If the approver declines the update, the previous approved details remain in place. This is the clearest and safest way to explain the flow based on the review process described in your system notes.
Viewing the child’s activity
Inside the child’s Audit log, you can see activity linked to that child. For example, this can include:
This can be helpful if you want to check what has happened and when.
After the changes are submitted, the approver can:
- approve
- ask for changes
- decline.
If the approver approves the update, the new details are applied in the system.
If the approver asks for changes, the childminder is notified and can update the details again before resubmitting.
If the approver declines the update, the previous approved details remain in place. This is the clearest and safest way to explain the flow based on the review process described in your system notes.
Viewing the child’s activity
Inside the child’s Audit log, you can see activity linked to that child. For example, this can include:
- when the child was checked in
- when a request was sent for approval
- when it was approved.
This can be helpful if you want to check what has happened and when.
Tips before submitting changes
Before you submit updates, it is a good idea to:
Good to know
If you only need to update collection contacts or approver details, you may also want to check your contacts-related articles once those are live, as some users may find it easier to manage contact changes there.
Before you submit updates, it is a good idea to:
- double-check the approver details
- make sure emergency contacts are still correct
- review medications and required medication settings
- confirm photo visibility settings if needed.
Good to know
If you only need to update collection contacts or approver details, you may also want to check your contacts-related articles once those are live, as some users may find it easier to manage contact changes there.